DA Form 638 PDF Download: A Comprehensive Guide (Updated 12/24/2025)
Accessing the current DA Form 638 PDF is vital for accurate award submissions. The form, alongside essential instructions, facilitates recommending deserving soldiers.
Ensure you utilize the most up-to-date version, as revisions occur. Proper completion, following AR 600-8-22, is key for successful processing.
What is DA Form 638?
DA Form 638, officially titled “Recommendation for Award,” is the standardized document utilized throughout the United States Army to nominate individuals – both military personnel and civilians – for various military decorations and awards. It serves as the foundational record for recognizing exceptional performance, meritorious service, and acts of valor.
This form isn’t merely a request; it’s a comprehensive package that details the nominee’s achievements, the specific award being recommended, and endorsements from the chain of command. A correctly completed DA Form 638, with supporting documentation, initiates the formal awards process.
Understanding its purpose and proper completion is crucial for leaders and personnel involved in recognizing outstanding contributions. The form’s evolution means staying current with the latest version is essential, ensuring adherence to current regulations outlined in AR 600-8-22. It’s the cornerstone of acknowledging dedication and bravery within the Army.
The Purpose of the Recommendation for Award
The primary purpose of the DA Form 638 is to formally document and submit a request for recognizing an individual’s exceptional contributions to the Army. It’s more than just paperwork; it’s a vital process for acknowledging dedication, bravery, and superior performance.
A well-crafted recommendation aims to highlight achievements that exceed standard expectations, demonstrating a significant positive impact. The form ensures a standardized and transparent evaluation process, allowing commanders to accurately assess the merit of each nomination.
Ultimately, the DA Form 638 serves to boost morale, foster a culture of excellence, and publicly acknowledge those who embody the Army values. It’s a tangible expression of gratitude and a powerful tool for reinforcing desired behaviors and standards within the force. Accurate and detailed submissions are paramount to a successful outcome.
Where to Find the Official DA Form 638 PDF
Locating the official DA Form 638 PDF is crucial for ensuring you’re using the correct, current version. The most reliable source is the Official Army Publishing Directorate (APD) Website. This guarantees access to the latest approved form, minimizing processing delays due to outdated documents.
While several third-party websites may offer the form, caution is advised. These sources aren’t always updated promptly, potentially leading to errors. Always cross-reference with the APD website to confirm authenticity.
Direct links can change, so searching “DA Form 638” on the APD site is recommended. Downloading directly from the APD ensures compliance with Army regulations and avoids potential issues during the awards process. Remember to save the PDF locally for easy access.
Official Army Publishing Directorate Website
The Official Army Publishing Directorate (APD) Website serves as the primary and most dependable source for the DA Form 638 PDF. Accessing the form through APD guarantees you’re utilizing the latest, approved version, vital for successful award submissions.
Navigating the APD site (search “DA Form 638”) provides direct access to downloadable PDFs and related publications, including Army Regulations (AR 600-8-22). The website ensures compliance with current Army standards and minimizes potential processing errors.
APD regularly updates forms, reflecting policy changes. Utilizing their platform avoids the risk of using outdated versions found on other websites. The APD website also offers guidance on form completion and related award procedures, streamlining the recommendation process. Always prioritize APD for accuracy and reliability.
Third-Party Websites Offering the Form
While the Army Publishing Directorate (APD) is the definitive source, several third-party websites offer the DA Form 638 PDF for download. These include various military resource sites and form repositories. However, caution is strongly advised when utilizing these sources.
Verification of the form’s date and revision number is crucial. Outdated versions may not align with current Army regulations (AR 600-8-22), potentially leading to award processing delays or rejections. Always cross-reference with the APD website to confirm accuracy.
These sites often include advertisements or require registration. Exercise diligence regarding data privacy and security. While convenient, third-party sources should be considered secondary. Prioritize the official APD website for the most reliable and up-to-date DA Form 638 PDF.
Understanding the DA Form 638 Sections
DA Form 638 is divided into key blocks for soldier data, award details, endorsements, achievements, and approval. Careful navigation is essential for completion.
Block 1: Soldier/Civilian Information
Block 1 of DA Form 638 meticulously captures essential details about the nominee. This section requires accurate input of the soldier or civilian employee’s complete name, grade, component (Active Army, National Guard, Reserve), and personnel number.
Furthermore, it necessitates the inclusion of their organizational assignment, including unit designation and mailing address. Precise data entry here is paramount, as inaccuracies can cause significant delays in processing the award recommendation.
Ensure all information aligns with official records. This block establishes the individual being considered for the award and forms the foundation for the entire recommendation package. Double-checking this section minimizes potential administrative hurdles.
Block 2: Award Recommendation Data
Block 2 of DA Form 638 focuses on the specifics of the recommended award. This crucial section demands precise selection of the recommended award’s name and corresponding award number.
It also requires specifying the recommended precedence, which determines the order in which awards are presented. The authority cited for the recommendation must be clearly indicated, referencing the appropriate regulation or policy.
Furthermore, Block 2 necessitates the inclusion of the narrative and citation’s classification (e.g., Secret, Confidential). Accurate completion of this block ensures the recommendation aligns with established award criteria and administrative procedures, streamlining the approval process. Careful attention to detail here is essential for a successful submission.
Block 3: Chain of Command Endorsements
Block 3 of DA Form 638 meticulously documents the endorsements from the chain of command. This section is paramount, demonstrating hierarchical approval and validating the merit of the recommendation. Each endorsing authority must sign and date the form, signifying their awareness and support.
Space is provided for each commander to add their comments, offering additional context or reinforcing the justification for the award. Proper routing through the chain is critical; failure to obtain required endorsements will likely result in rejection.
The form’s progression through the chain of command confirms that the achievement has been reviewed and recognized at multiple levels, bolstering its legitimacy. This block ensures accountability and adherence to established Army regulations regarding military awards.
Part III: Achievements and Narrative
Part III of DA Form 638 is the core of the recommendation, detailing the soldier’s accomplishments. For Meritorious Service Medals and lower awards, both the achievements and the proposed citation are crafted within this section. This requires a clear, concise, and impactful narrative.
The narrative should specifically highlight how the soldier’s actions exceeded standards and contributed significantly to the unit’s mission. Quantifiable results are highly valued; use numbers and data to demonstrate impact.
However, for Bronze Star Medals and higher, a separate, more detailed award narrative is required, supplementing the information in Part III. Careful wording and attention to detail are crucial, as this section directly influences the award’s approval. The citation must be meticulously described.
Part IV: Recommendation Approval/Disapproval
Part IV of DA Form 638 is reserved for the chain of command’s official decision regarding the award recommendation. This section documents whether the recommendation is approved or disapproved, and includes signatures and dates from each endorsing authority.
If approved, this section ultimately leads to the generation of the award order. Disapproval requires a clear explanation, outlining the reasons for the decision. This feedback is crucial for improving future recommendations.
It’s important to note that the commander’s signature signifies their full endorsement of the soldier’s achievements and the proposed award. Following approval, the citation is transferred to the Army Commendation Medal Certificate, highlighting the importance of precise and careful description throughout the entire process.
Completing the DA Form 638: Step-by-Step Instructions
Successfully navigating DA Form 638 requires meticulous attention to detail. Complete each block accurately, avoiding common errors, to ensure a smooth award process.
Step 1: Filling Out Blocks 1 & 2 Accurately
Initiating the DA Form 638 process demands precise completion of Blocks 1 and 2. Block 1 focuses on comprehensive soldier or civilian information – name, rank, social security number, and unit assignment. Accuracy here is paramount for proper identification and record-keeping.
Subsequently, Block 2 details the award recommendation data. This includes the proposed award’s name, the applicable authority (governing regulation), and the recommended precedence. Carefully select the correct award and ensure alignment with the achievement.
Double-check all entries against official records to prevent delays or rejections. Incomplete or inaccurate information in these initial blocks can significantly hinder the entire recommendation process. Refer to AR 600-8-22 for guidance on award eligibility and precedence levels.
Step 2: Crafting a Compelling Narrative
The narrative, found in Part III of DA Form 638, is the heart of your award recommendation. For Meritorious Service Medals and below, this section contains both the achievements and the proposed citation. It must vividly describe the soldier’s actions, highlighting their impact and significance.
Focus on specific accomplishments, quantifiable results, and how the individual exceeded expectations. Avoid vague language; use action verbs and concrete examples. For Bronze Star Medals and higher, a separate award narrative is required, but the principles of compelling storytelling remain crucial.
Remember, the narrative justifies the award; It should clearly demonstrate the exceptional merit, heroism, or distinguished service deserving of recognition. A well-crafted narrative significantly increases the likelihood of approval.
Step 3: Understanding Citation Requirements
The citation, a concise summary of the achievement, is critical, especially for the Army Commendation Medal and above. DA Form 638 requires careful attention to detail when composing it. Commanders’ staff transfer this citation directly to the award certificate, so precision is paramount.
The citation should be a brief, impactful statement highlighting the most significant accomplishment. It must accurately reflect the narrative and justify the level of award recommended. Avoid jargon and overly complex phrasing; clarity and conciseness are key.
Remember, new and substantive information must be incorporated into both the narrative and the proposed citation. A poorly written citation can delay or even jeopardize the award process, so meticulous crafting is essential.
Step 4: Proper Chain of Command Endorsements
DA Form 638 necessitates a clear and documented chain of command endorsement process. The form systematically progresses upwards, requiring signatures from each approving authority. This ensures proper review and validation of the recommendation.
Each endorsing authority must carefully assess the supporting documentation and narrative to confirm the merit of the award. Their endorsement signifies agreement with the recommendation and attests to the soldier’s deservingness. Missing or incomplete endorsements will cause processing delays.
Ensure each signature block is fully completed with legible signatures, ranks, and dates. Proper routing and timely endorsements are crucial for efficient award processing. Adherence to this protocol demonstrates respect for the system and the nominee’s achievements.
Step 5: Avoiding Common Mistakes
Submitting a successful DA Form 638 requires meticulous attention to detail. A frequent error involves incomplete information in Blocks 1 and 2 – verify all data is accurate and legible. Another common mistake is a poorly crafted narrative lacking specific achievements and quantifiable results.
Failing to adhere to citation requirements, particularly for higher awards, can lead to rejection. Ensure the citation accurately reflects the soldier’s actions and impact. Improper chain of command endorsements, including missing signatures or dates, are also problematic.
Avoid vague language and unsubstantiated claims. Always provide concrete examples and supporting documentation. Thoroughly review the form before submission, utilizing AR 600-8-22 as a guide. Careful preparation minimizes errors and maximizes the chances of a successful award.
Specific Award Considerations & DA Form 638
Award levels dictate DA Form 638 narrative detail; Meritorious Service Medals require less than Bronze Star submissions. Past conflict cases need extra documentation.
Meritorious Service Medal and Below
For awards at the Meritorious Service Medal level, or those recognized as lower in precedence, the DA Form 638 serves as a consolidated document. Specifically, Part III of the form is utilized to detail both the achievements that warrant recognition and the proposed citation outlining those accomplishments.
This streamlined approach simplifies the process for these commendations; Recommenders should focus on clearly articulating the soldier’s or civilian employee’s contributions, ensuring the narrative directly supports the proposed award. Concise and impactful language is crucial. Remember to adhere to AR 600-8-22 guidelines regarding eligibility and appropriate citation wording. A well-crafted narrative within the DA Form 638 significantly increases the likelihood of approval.
Carefully review examples of successful citations for similar awards to ensure your submission meets the required standards.
Bronze Star Medal and Higher Awards
When recommending soldiers or civilians for the Bronze Star Medal, or any award of greater significance, the process differs from lower-tier commendations. While the DA Form 638 initiates the recommendation, it doesn’t contain the complete award justification.
For these prestigious awards, a separate, detailed award narrative is required in addition to the DA Form 638. This narrative should comprehensively outline the exceptional achievements, demonstrating the impact and heroism deserving of the higher honor. It must be substantive and provide material information beyond what’s included on the form itself.
This separation ensures a thorough review process for awards reflecting significant valor or outstanding service. Refer to AR 600-8-22 for specific narrative requirements and formatting guidelines. A compelling, well-documented narrative is paramount for successful consideration.
Past Conflict Case Procedures
Requests for awards relating to past conflicts present unique challenges regarding documentation. If the original DA Form 638, or its equivalent, is unavailable – a common occurrence in older cases – specific procedures must be followed.
Firstly, a diligent search of the service member or veteran’s military personnel file is essential. If the form isn’t located there, the requestor should engage the National Archives, specifically the Textual Reference Branch. They can assist in locating historical records that might support the award recommendation.
While an original DA Form 638 is preferred, the National Archives can potentially provide alternative documentation to facilitate the process. Thoroughness and persistence are key when pursuing awards for past conflicts, ensuring a complete and accurate submission.
Resources and Regulations
AR 600-8-22 details military awards policies. The Army Publishing Directorate offers the DA Form 638 and guidance. The National Archives assists with historical records.
AR 600-8-22: Military Awards
Army Regulation 600-8-22 serves as the foundational document governing all aspects of military awards, including the use and proper completion of DA Form 638. This regulation meticulously outlines eligibility criteria for various decorations, the recommended approval authority levels, and the specific procedures for submitting award packages.
Paragraph 3-5 of AR 600-8-22 is particularly crucial, detailing who is authorized to recommend awards. Understanding these guidelines is paramount to ensure the recommendation originates from a qualified individual. The regulation also provides detailed instructions on crafting compelling narratives and citations, essential components of a successful award submission.
Furthermore, AR 600-8-22 addresses past conflict case procedures, clarifying how to proceed when original documentation, like the DA Form 638, is unavailable. Adhering to this regulation guarantees compliance and increases the likelihood of a favorable outcome for the award nomination.
National Archives Assistance
When pursuing awards for past conflicts, locating original documentation, including the DA Form 638, can prove challenging. The National Archives and Records Administration (NARA) offers invaluable assistance in these situations. Specifically, the Textual Reference Branch at NARA is equipped to help locate military personnel files that may contain the necessary forms.
If the requestor doesn’t possess an original DA Form 638, nor is it present in the service member’s or veteran’s official military records, engaging NARA is a critical step. They can conduct thorough searches to potentially recover the missing documentation.
It’s important to note that NARA’s assistance is particularly relevant for older awards where records may not be readily accessible through current Army systems. Utilizing their expertise significantly increases the chances of successfully reconstructing the award package.
Contacting the Army Publishing Directorate
For the most authoritative information regarding DA Form 638, including the latest revisions and official guidance, reaching out to the Army Publishing Directorate (APD) is recommended. They serve as the central repository for all Army publications and forms.
While the APD website is the primary source for downloadable PDFs, direct contact can resolve specific questions or clarify any ambiguities regarding form usage. This is particularly useful if you encounter discrepancies or require confirmation of the current version.
Contacting the APD ensures you are operating with the most accurate and up-to-date information, minimizing potential delays or rejections in the award process. Their expertise guarantees adherence to official Army regulations and procedures concerning award recommendations.